We're looking for a detail-oriented Bookkeeper & Office Assistant to support the day-to-day financial and administrative operations of our office. This is an ideal opportunity for someone who enjoys working independently, staying organized, and helping a small team operate efficiently.
This person will be able to choose a schedule during normal business hours that works for them but are required to come into the office at least twice per week.
Primary Responsibilities
Bookkeeping
Manage weekly bookkeeping:
Payroll with QuickBooks Online assistance
Invoicing
Monthly reports for billable time of employees and contractors
Accounts payable and receivable
Expenses
Tax preparation support
Contractor invoices
Reconcile bank and credit card accounts
Maintain accurate financial records in QuickBooks Online
Manage employee benefits, including health insurance, retirement plans, and business insurance policies
Manage client contracts and maintain contract records
Monitor project budgets and assist with financial tracking
Coordinate with company’s CPA and prepare financial records for tax filings
Prepare monthly financial reports and present updates to the president
Office Administration
Coordinate with vendors for office maintenance, equipment and repairs
Order and maintain office supplies
Maintain employee records and assist with onboarding paperwork
Organize and maintain digital and physical filing systems
Assist with other administrative projects as needed
Skills Needed
Friendly, professional, and service-oriented
Reliable and dependable
Self-starter
Accounting and bookkeeping experience
Software Experience
Mastery in QuickBooks Online
Proficient in Microsoft Suite (Outlook, Excel, Word, PowerPoint)
Education
Associate or Bachelor’s degree in business, accounting or a related field
Qualifications
2+ years of bookkeeping (preferably in QuickBooks Online) or accounting experience preferred
Experience working in a small business environment is a plus
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to work independently and prioritize tasks
Strong written and verbal communication skills
High level of integrity and discretion when handling confidential financial information
How to Apply
Please submit a cover letter and resume to Taylor Trapani, owner and president of Trapani Communications at taylor@trapanicomm.com. Feel free to reach out with any questions.
